Ways To Improve Office Efficiency

1. Brief introduction

In modern society, energy is often in a hurry. In addition to ensuring the supply of open sources, saving electricity is also something everyone should pay attention to, especially office electricity.

So what are the power-saving measures in the office?

The following are examples of energy-saving measures I have carefully collected in the office for your reference and hope to help you.

2. Use of electrical appliances

(1) Turn off the air conditioner 20 minutes before leaving get off work

The temperature in the office will persist for a while after the air conditioner is turned off.

Turning off the air conditioner 20 minutes before leaving get off work will not affect the work of indoor staff, but also save a lot of electricity.

(2) Turn off the power when the air conditioner is not in use

Unplug the air conditioner when it is not in use.

(3) Set the appropriate brightness for the office computer

Adjust the brightness of the computer monitor to an appropriate value. Excessive display brightness will not only increase power consumption, but also is not conducive to protecting eyesight.

(4) Set a reasonable “power usage plan” for the office computer

Set a reasonable “power usage plan” for the computer. During a short rest period, the computer can automatically turn off the monitor; if it is not used for a long time, the computer will automatically start the “standby” mode; if it is not used for a long time, try to enable the computer’s “sleep” mode.

(5) Turn off the computer and pull out the plug

After shutting down, unplug it.

(6) Printing in draft mode

When printing informal documents, change the standard printing mode to the draft printer mode. Printed manuscripts are more than enough for daily proofreading or circulation.

(7) Use small characters for printing as much as possible

According to different needs, use small fonts for all documents as much as possible, which can save paper and electricity.

(8) Duplex for copying and printing

Use email instead of paper documents whenever possible.

Double-sided copy paper for copying and printing paper. After single-sided use, the copy paper can be photocopied or cut into note paper or draft paper using the blank side.

(9) Set up paper recycling bins

Set up paper recycling bins, and place reusable papers in different sizes, with the usable side facing the same direction, so that others can easily access them.

(10) Promote e-government

Use email instead of paper documents whenever possible.

3. Use of lighting tools

(1) Lighting

For lighting in office areas and public places, try to use natural light and turn on less lights.

When the office needs to turn on the lights, turn on the lights in which row the office staff are in, so as to avoid turning on all the lights when there are few people in the office;

(2) For the lighting in the bathroom, try to use natural light and turn on less lights; the bathroom by the window during the day is not allowed to turn on the lights.

(3) The lights in the aisle can only be turned on after 18:30 in summer (to ensure the quality of monitoring and the company’s financial security), and the cleaners must turn off the power in the aisle before 7:00 in the morning.

(4) Turn off the lights during lunch break and when getting off work, so that people walk away and turn off the lights, and resolutely put an end to the ever-bright lights.

(5) Adopt a zoning responsibility management system, turn off lights that do not need to be used according to the responsible area, and develop the habit of turning off lights at will.

4. Use of office equipment

(1) Reduce the power consumption and standby power consumption of office equipment. According to the office situation, office equipment such as computers, printers, and copiers should be turned on as little as possible or the standby time should be reduced. The power must be turned off when deactivated).

(2) Turn off the power supply of printers, copiers, water dispensers and other equipment when leaving work, so that people walk out of power and resolutely eliminate waste.

Before leaving get off work each day, the last colleague in each department to leave the office is responsible for checking that all lights, computers, printers, water dispensers, copiers and other electrical appliances are turned off. To achieve “people leave the lights out, people leave the organization.”

(3) Correct use of office supplies, reasonable maintenance, and prolong their service life.

For example, when using the projector, pay attention to turn it off immediately when it is stopped, wait for the projector to cool down for 5 minutes, and then turn off the power; and clean the projector filter regularly to facilitate better heat dissipation. After using the camera and camcorder, please fully charge it and store it.

(4) Cherish the use of office equipment. It is necessary to cherish the use of printers, fax machines, copiers and other equipment, and repair them in time if there is a problem.

(5) Reasonably set the air conditioner temperature in offices and conference rooms. When the room temperature is higher than 25 degrees in summer and lower than 15 degrees in winter, the air conditioner can be turned on. The air conditioner is not turned on in normal weather in spring and autumn.

(6) The air conditioner in the conference room can be turned on and off at the same time, to prevent the long-term opening.

(7) Offices that use air conditioners should pay attention to closing doors and windows, and allow regular ventilation, but do not open doors and windows for cooling and heating.

(8) Turn off the air conditioner when no one is working in the office.

(9) The air-conditioning management method in the dormitory is the same as that of the office. When no one is in the dormitory, it must be closed to prevent long-term opening.

(10) In the inspection and maintenance of the air-conditioning system, the air filter, cooling water tower, cooling water pipe and heat exchanger of the main engine should be cleaned regularly; the refrigerant display meter should be checked monthly, and if the refrigerant is insufficient, it should be filled to maintain the efficiency of the main engine; System inspection, such as the discovery of low efficiency of equipment such as pumps or fans, should be improved immediately.

(11) Under the premise that there is no air conditioner, each department will turn on the fan according to the indoor temperature, so that people can walk out and power off, and resolutely eliminate waste.

(12) The management method of fans in the dormitory is the same as that of the office. When there is no one in the dormitory, it must be closed to prevent long-opening.

The fan in the company hall can only be turned on when someone is resting in the hall.

If the cleaners turn it on in the morning to facilitate the rapid drying of the dragged ground, the cleaners are responsible for turning off the fans and lights in the hall in time.

(13) After 12:00 at night, the tea stove is not in use. When the guard is patrolling, the power of the tea stove can be turned off, and the power of the tea stove can be turned on again at 7:00 in the morning.

5. Cultivation of electricity saving awareness

(1) Cultivate the awareness of saving energy for the society and saving money for the unit.

(2) When the light is sufficient, please turn off the lighting power or reduce the number of lighting sources as much as possible.

(3) When office equipment such as computers, copiers and printers are not used for a long time, please turn off the power as much as possible.

(4) When personnel leave the room, please turn off the power of lights, air conditioners and office equipment.

(5) Close the doors and windows when turning on the air conditioner. The temperature of the air conditioner in summer is 26 degrees, and the temperature of the air conditioner in winter is 18 degrees. Turning off the air conditioner 20 minutes before leaving get off work will not affect the work of indoor staff, but also save a lot of electricity.

6. Tips for saving computer power

(1) When suspending the use of the computer, if the estimated suspension time is less than 1 hour, it is recommended to put the computer in the standby state. If the suspension time is longer than 1 hour, it is best to shut down completely.

(2) After using the computer, shut down normally, unplug the power plug or turn off the switch on the power terminal board, otherwise the computer will consume about 4.8 watts of energy.

(3) Turn off unused peripheral devices in time, such as printers, speakers, etc.

(4) Temporarily unused devices such as optical drives, floppy drives, network cards, and sound cards can be shielded first.

(5) Reduce the brightness of the display. When doing text editing, darken the background to save energy while protecting your eyesight and reducing eye fatigue.

When the computer is playing a single audio file such as music, storytelling, novels, etc., the display can be completely turned off.

(6) The screen saver screen of the office computer should be simple. The simpler the screen saver, the better. It is best not to set a screen saver. Running a huge and complex screen saver may consume more power than when you run it normally. You can set the screen saver to “None”, and then set the time to turn off the monitor in the power usage plan. Turning off the monitor directly saves power compared to any screen saver.